Welcome to this short presentation about Mobility Online.
My name is Daniel Hertig and I work at the International Office.
This video should help you to better understand Mobility Online and its use for you.
Most of you probably have already collected some experience in using Mobility Online as
the tool is used for the application process.
Nevertheless, the journey on Mobility Online just has started and the tool will guide
you through your whole semester abroad.
For the tool to reach its full potential, it is necessary that you as a student regularly
check your students.fhnw email address and your Mobility Online profile so you don't
miss any open tasks that need to be completed by you.
In case any of the information you provided on Mobility Online changes, during the process
please update that information so your profile is always up to date.
Before contacting the International Office, please always check the help texts on Mobility
Online.
They provide useful information that can help to clear up any uncertainty.
Let's have a look at the different kind of tasks and information you can find on Mobility
Online.
The workflow, the view you get after logging in, mirrors your exchange experience and shows
the individual steps in the exchange process.
The steps are in the most common chronological order.
Therefore, often you must complete the task at hand to unlock others.
In general, we differentiate between tasks that need to be fulfilled by students, in
this case marked by the orange arrows, and tasks that are fulfilled by the International
Office.
Usually, you also can identify tasks that need to be fulfilled by you by the action
links.
For example, provide bank details or provide study abroad dates.
There are different kinds of tasks marked by blue and red boxes.
Tasks with blue boxes can be completed in any order, so you for example can decide if
you first want to provide your bank details or fill in your emergency contacts.
Tasks with red boxes are mandatory and need to be completed to unlock new tasks.
The task to upload your learning agreement, for example, only unlocks once your learning
agreement has been approved by your coordinator.
There are also optional tasks that are only relevant for specific cases.
For example, if the learning agreement needs to be adapted or eco-friendly travel has been
selected.
For some tasks, there are help texts which provide additional information and are marked
by the question mark symbol.
There are four subsections in your Mobility Online workflow.
We will now have a quick look at the main tasks in each subsection.
We will then have a detailed look on most of the tasks of the Before Mobility subsection
on the next slide.
In the Before Mobility subsection, the main tasks to complete are the learning agreement
and grant agreement.
At the end of this subsection, you will have to upload the letter of acceptance of your
host university.
The subsection Eco-Friendly Travel is only available if you have chosen to travel to
your host university by train or bus.
In this section, you will have the opportunity to upload your travel receipts, which then
can be approved or declined by the international office.
In the During Mobility subsection, you will have to provide your foreign address and upload
a final signed learning agreement.
In case you need to adapt your learning agreement from Before Mobility, you will have the possibility
to do that in this section as well.
You conclude your process on Mobility Online in the After Mobility subsection.
First, you have to fill in the experience report and confirm the submission of the report
in an additional task.
Once those tasks are completed, you will unlock the step to upload the transcript of records
from your exchange semester, which marks the final task in your workflow.
We will now have a look at an example workflow to see what steps need to be completed before
the grant agreement can be generated.
In the first step, you have to draft courses for your learning agreement and get them approved
by your coordinator.
Then you will have to decide if you want to get the grant for Eco-Friendly Travel, which
can be paid if the journeys from Switzerland to the host university and back are done by
train or bus.
This grant only applies to students who are also eligible for a SEMP grant.
You will also have to provide your bank details, fill in the emergency contacts and provide
your study abroad dates.
In the final step, you then have to confirm that all before mentioned tasks are completed.
Once those steps are done, the international office checks your information and calculates
your grant, which will then allow you to automatically generate your grant agreement and print it
into PDF.
The grant tasks are only relevant for students who receive a SEMP grant.
On this final slide, we can see a student who has done all the necessary steps in Mobility
Online to complete her semester abroad.
As you can see, the only remaining thing is for the international office to mark her application
as concluded.
This example also demonstrates the steps she took to make changes to her learning agreement
during her semester abroad.
It is important that each application is concluded properly, so the credit transfer and reintroduction
of the student happens smoothly.
Thank you for watching this video, I hope it provided some help to you in the application
process.
If there are still any questions or feedback concerning Mobility Online, please contact
us on io.business.fhnw.ch